If you are planning to buy a new printer for your office or want to replace the old junk that works less and cries more, we have got you covered.
In this article, we will check out the best printers for office use. We will start with an affordable range of printers and will get to more sophisticated and faster printers that will suit everyone’s needs.
First, let’s understand the different types of printers and in what scenarios they are useful.
Types of Printers
1). Laser printer – It is a printer that uses a light beam to transfer text and pictures onto paper. These are expensive but have a low printing cost. Offers the fastest printing speeds. Ideal for large and medium-size office setups. Suitable for Over 500 pages of printing per month.
2). Inkjet printer – It recreates a digital image by spraying ink onto paper. Uses a cartridge for ink and is usually available cheaper but the cost of printing is high. Suitable for home use with 10 to 100 pages of printing per month. You can print more pages but the cost will be too high and it will be better to upgrade the printer to Ink-tank or a laser printer.
3). Ink-tank printers – It has an in-built mechanism to supply continuous ink(that also lowers the cost of printing). They are not so expensive and have lower printing costs than the Inkjet printers. Suitable for 300/400 pages printing per month.
- Multifunctional printer – It is that type of printer that can do copying, printing, and scanning.
Also, Read – Best Printers for Home
Couple of important things to know before buying a printer.
- Print speed – The print speed tells you how many pages you can print per minute.
- Resolution – The resolution is one of the important aspects because the quality of the printed photos depends on it.
- Print cost – Print cost per page can really impact long-term use and depending on your daily usage, you should decide how much you should spend on a printer.
- Paper size support – The page size the printers will be able to print.
- Multi-function – Always check that the printer is multifunctional that is it can do all things like Print, scan, copy, color prints.
We are not including cheap printers for office use as the cost of printing with these can be over Rs. 1 per page and the printing capacity of the cartridge is very low. It is better to invest some money in a decent printer than to have tons of issues by buying a cheap office printer.
Let’s get started with the Canon Pixma G2012 printer that is a great Entry-level printer for your office.
9. Canon Pixma G2012 Ink Tank Colour Printer
Canon Pixma G2012 printer is designed for high volume printing at a low running cost, copying, and scanning.
It has a 1.2 inch LCD on a printer and it supports 4.0”x6.0” to A4 sheets, letter, legal, A5, B5 paper along with a resolution of 4800*1200 dpi.
This printer can print 8.8 black and white pages per minute and 5 color pages per minute along with a print cost of Rs 0.09 per page(black & white) and Rs 0.32 per page(color).
Additionally, it prints up to more than 300 pages per month.
It also with an extra bottle of compatible ink bottles including GI790 ink (Black) along with 1 set of cyan, yellow, magenta ink bottles from that you can print 6000 pages(black & white) and 7000 pages(color).
Note – Use only original canon ink because use of counterfeit ink will harm your printer.
For purchase, the Canon Pixma G2012 printer is available on Amazon at a price of Rs 10,799.
Key Specification:
- Ideal Usage – Small Office (150 to 300 pages per month)
- Compact design.
- Multifunctional – Scan, Copy, and Print.
- Offers 1.2 inch LCD display.
- Resolution – 4800*1200 dpi.
- Print speed – up to 8 images/minute(black & white) and 5 images/minute(color).
- Print cost – Rs 0.09 per image(black & white) and Rs 0.32 per image(color).
- Can print more than 300 pages per month.
- Paper size support – 4.0”x6.0” to A4 sheets, letter, legal, A5, B5 paper.
- Connectivity – By using a USB cable.
- Compatibility – Windows 10, Windows 8.1, and Windows 7 SP1.
- 1-year onsite warranty.
Pros:
- Durable and less paper jam.
- Print quality is good.
- Print cost is also low.
Cons:
- Issues working with Mac.
- Not Suitable for very heavy usage.
8. Epson EcoTank L3110
The Epson EcoTank L3110 is one of the best economical and multifunctional(Scan, Copy, and print) devices for office use.
It can print up to 33 pages per minute(black & white) and 15 pages per minute(color) along with a print cost of Rs 0.07(black & white) and Rs 0.18(color).
The printer is best suitable for printing 200 to 350 pages per month and is ideal for a small office setup.
Compatible ink includes T003 (Black), T003 (Cyan), T003 (Magenta), T003 (Yellow) from that you can print 4500 pages(black & white) and 7500 pages(color).
Epson EcoTank L3110 printer Comes with 4 original Epson Ink Bottle (one of each colour – Black, Cyan, Magenta, Yellow) inside the box
The Epson EcoTank L3110 all-in-one ink tank color printer is available on Amazon for purchase along with a price tag of Rs 11,423.
Key Specification:
- Multifunctional – scan, copy, and print.
- Resolution – 5760*1440 dpi.
- Print speed – 33 pages per minute(black & white) and 15 pages per minute(color).
- Print cost – Rs 0.07(black & white pages) and Rs 0.18(color pages).
- can print more than 300 pages per month.
- Paper size support – A4, A5, A6, B5, C6, DL.
- Connectivity – By using a USB cable.
- 1-year onsite warranty.
Pros:
- Print quality is good.
- Print cost is low.
Cons:
- Wifi Connectivity is not great.
- Issues Connecting to Apple devices.
7. HP 410 Wireless Ink Tank Color Printer
The HP 410 is an advanced all-in-one ink tank color printer that you can also operate by giving a command on Alexa and Google Home-like smart speakers.
You can directly connect it through the wireless network connection, USB, and HP smart app.
Talking about its speed, It can print up to 19 pages per minute(black & white) and 15 pages per minute(color) along with a print cost of Rs 0.10(black & white) and Rs 0.18(color).
Additionally, it can print more than 300 pages per month, and is best suited for a small office, shop or clinic.
Compatible ink includes HP GT52 original ink bottle (Cyan, Magenta, Yellow) and HP GT53 original ink bottle ( black) from that you can print 4000 pages(black & white) and 8000 pages(color).
The HP 410 all-in-one ink tank color printer is available on Amazon for purchase along with a price tag of Rs 13,299.
Key Specification:
- Multifunctional – scan, copy, and print.
- can also operate by Alexa and Google home-like speakers.
- Resolution – up to 4800 x 1200 optimized dpi (colour pages), and up to 1200 x 1200 rendered dpi (black & white pages).
- Print speed – 19 pages per minute(black & white) and 15 pages per minute(color).
- Print cost – Rs 0.10(black & white pages) and Rs 0.18(color pages).
- Also can print up to 1000 pages per month.
- Paper size support – A4, B5, A6, DL, and envelope.
- Connectivity – By using a USB cable, WiFi, and HP smart app.
- 1-year warranty.
Pros:
- Smooth and good printing.
- easy installation process.
- Also operated by an Alexa and Google home.
Cons:
- The Paper tray has low capacity.
6. HP Laserjet Pro M1136 Monochrome Laser Printer
The HP laserjet Pro M1136 is a monochrome laser printer that comes with multi-functionality like scan, print, and copy. this printer is best for small offices.
It comes with A4, A5, B5, C5, C6, DL, Postcard page size support along with a resolution of Up to 600 x 600 dpi (1200 dpi effective).
This printer can print 18 black and white pages per minute along with a print cost of Rs 2 per page.
Additionally, it prints up to 8000 pages per month. The printer can print a lot of pages per month and is also fast but the print cost is very high on this machine.
Only buy it if you a specific need of printing a very high amount of pages for a month and then have a low demand.
The cartridge yield is around 1500 pages and can cost close to Rs. 4000.
Compatible ink includes HP 88A Black Original LaserJet Toner Cartridge from that you can print 1500 pages(black & white).
For purchase, the HP laserjet Pro M126nw printer is available on Amazon at a price of Rs 13,499.
Key Specification:
- Multifunctional – scan, copy, and print.
- Resolution – Up to 600 x 600 DPI
- Print speed – 18 pages per minute(black & white).
- Print cost – Rs 2 per page.
- Paper size support – A4, A5, B5, C5, C6, DL, Postcard.
- can print up to 8000 pages per month.
- Connectivity – By using a USB cable.
- Compatibility – Windows, Mac, and Linux.
- 1-year onsite warranty.
Pros:
- Works nicely and effectively.
- Print quality is good.
- Good for small offices.
Cons:
- Print cost is very high.
You can also check the best gadgets and accessories to buy for the office.
5. Brother DCP-B7500D Multi-Function Monochrome Laser Printer
Brother DCP-B7500D comes with an innovative new toner box technology that provides printing at a low cost.
Additionally, the toner box also provides an incredible 2600 page yield.
Talking about its print speed, it can print up to 34 pages per minute(black & white) at a print cost of Rs 0.33 per page.
It has an LCD display and supports A4, Letter, A5, A5(Long Edge), A6, Executive, Legal, Folio, Mexico Legal, India Legal paper size.
Also, an excellent feature is Standard automatic double-sided printing, which can print on both sides of the page automatically.
Additionally, it comes with a large tray size in which you can place 250 pages at a time.
Compatible ink includes TN-B021 from that you can print 2600 pages(black & white).
For purchase, the Brother DCP-B7500D printer is available on Amazon along with a price tag of Rs 14,723.
Key Specification:
- Multifunctional – scan, copy, and print.
- Resolution – 2400*600 dpi.
- Print speed – 34 pages per minute(black & white).
- Print cost – Rs 0.33(black & white pages).
- Standard automatic double-sided printing.
- Paper size support – A4, Letter, A5, A5(Long Edge), A6, Executive, Legal, Folio, Mexico Legal, and India Legal.
- has a 250-page fully large capacity tray.
- Connectivity – By using a USB 2.0 cable.
- Compatibility – Windows, Mac, and Linux.
- 1-year onsite warranty.
Pros:
- Print speed is high.
- Print cost is average.
- Compatible with almost every operating system.
Cons:
- After-sales service may not be available in remote locations.
4. Canon MF3010 Digital Multifunction Laser Printer
The Canon MF3010 digital laser printer can print, scan, and copy, and comes with a 7 Segment (1 digit) LCD display.
It comes with USB 2.0 connectivity but it does not support wireless connectivity that is its major disadvantage.
The printer support sheets like A4, B5, A5, Legal, Letter, Statement, Executive, Government letter, Government legal, and Foolscap.
It can print up to 18 pages per minute(black & white) and can print up to 8000 pages per month.
Compatible ink includes Cartridge 925 from that you can print 1600 pages(black & white).
The printer comes with a pretty fast scanner and is better than most printers in this price range.
For purchase, the Canon MF3010 digital laser printer is available online along with a price tag of Rs 15,399.
Key Specification:
- Multifunctional – scan, copy, and print.
- Resolution – 600 x 600 dpi.
- Print speed – 18 pages per minute(black & white).
- Paper size support – A4, B5, A5, Legal, Letter, Statement, Executive, Government letter, Government legal, and Foolscap.
- Connectivity – USB 2.0.
- Compatibility – Windows 8 (32 / 64-bit), Windows 7 (32 / 64bit), Windows Vista (32 / 64-bit), Windows XP (32 / 64bit), Windows 2000, Mac OS X 10.4 – 10.8, and Linux.
Pros:
- Can do multifunctional things.
- Wide compatibility.
Cons:
- Lacks wireless connectivity support and color printing.
3. HP Laserjet Pro M126nw Multi-Function
The HP laserjet Pro M126nw comes with an all-black matte exterior that looks classy and it is a multifunctional(print, copy, and scan) monochrome printer.
It comes with A4, A5, B5, envelopes, postcards page size support along with a resolution of 1200 x 1200 dpi.
This printer can print 20 black and white pages per minute along with a print cost of Rs 2 per page(black & white).
Additionally, it can print up to 8000 pages per month.
Compatible ink includes HP 88A Black Original LaserJet Toner Cartridge from that you can print 1500 pages(black & white).
For purchase, the HP laserjet Pro M126nw printer is available on Amazon at a price of Rs 16,499.
Key Specification:
- Multifunctional – scan, copy, and print.
- Resolution – 1200*1200 dpi.
- Print speed – 20 pages per minute(black & white).
- Print cost – Rs 2(black & white pages).
- Can print more than 8000 pages per month.
- Paper size support – A4, A5, B5, envelopes, postcards.
- Connectivity – By using a USB cable, wireless, and HP ePrint App.
- Compatibility – Windows: 8 (32-bit, 64-bit), 7 (32-bit, 64-bit), Vista (32-bit, 64-bit), XP (32-bit), Mac
- 1-year onsite warranty.
Pros:
- The scanning and print quality is good.
- WiFi setup and wireless printing are very simple.
Cons:
- Backlit is absent in the digital display screen.
2. HP Neverstop 1200w Laser Printer
The HP Neverstop 1200w printer has a compact and beautiful design that looks classy and it is a multifunctional(print, copy, and scan) laser printer.
It supports A6, A5, A4, Letter, Plain paper, Heavy paper, Bond paper, Label, Light paper, and Envelope and print pages up to a resolution of 1200 x 1200 dpi.
Furthermore, the printer offers a 150 sheets input tray that can print up to 20 black and white pages per minute along with a print cost of Rs 0.29 per page(black & white).
Additionally, it can print up to 5000 pages per month.
By using HP smart app, and WIFi support, you can easily print, scan, copy pages easily from your smartphone.
Compatible ink includes HP 103A Blk Neverstop Toner Reload Kit that can yield 5000 pages.
Lastly, the HP Neverstop 1200w laser printer is available on Amazon at a price of Rs 19,999.
Key Specification:
- Multifunctional – scan, copy, and print.
- Resolution – 1200*1200 dpi.
- Print speed – 20 pages per minute(black & white).
- Print cost – Rs 0.29(black & white pages).
- Can print more than 5000 pages per month.
- Paper size support – A6, A5, A4, Letter, Plain paper, Heavy paper, Bond paper, Label, Light paper, and Envelope.
- Connectivity – USB, WiFi support, and HP Print App.
- Compatibility – Windows: 8 (32-bit, 64-bit), 7 (32-bit, 64-bit), Vista (32-bit, 64-bit), XP (32-bit), and Mac
- 1-year onsite warranty.
Pros:
- Different Page size printing support.
- WiFi setup and wireless printing are very simple and easy.
- Print cost is also very low.
Cons:
- No colored prints
1. Canon MF244DW Digital Multifunction Laser Printer
The Canon MF244DW digital laser printer can do all things like print, scan, and copy and comes with wireless connectivity that ensures you can print anywhere in the house or office.
Additionally, there is a Canon app so that you can print and scan directly from your smartphone or tablet without the use of P.C or laptop.
To simplify the operation, it comes with One-touch solution keys which are task-dedicated buttons.
It can print up to 27 pages per minute(black & white) and can print up to 15000 pages per month at a print cost of Rs 0.25 to 0.30(Approx).
Compatible ink includes Cartridge 337 from that you can print 2400 pages(black & white).
For purchase, the Canon MF244DW digital laser printer is available on Amazon along with a price tag of Rs 22,002.
Key Specification:
- Multifunctional – scan, copy, and print.
- Resolution – 1200*1200 dpi.
- Print speed – 27 pages per minute(black & white).
- Print cost – Rs 0.25-0.30(black & white pages).
- Paper size support – A4, B5, A5, Legal, Letter, Statement, Executive, Government Letter, Government Legal, Foolscap, and Indian Legal.
- also have a facility of Canon’s smart app.
- Connectivity – wireless.
- Compatibility – Windows, Mac, and Linux.
- 1-year onsite warranty.
Pros:
- Wireless connectivity support.
- Printout through mobile/tablet feature is good.
Cons:
- Average Printing Cost.
Concluding Thoughts
The Ink Tank Printers are pretty good if you don’t have a crazy high volume of printing, these are low cost and also have an option to print colored photos or PowerPoint slides with above-average quality.
The laser printers offer a speed and capacity advantage over the Ink Tank but some of these have a higher printing cost. The Canon MF244DW is an excellent printer for high usage and the printing cost is also low.
If you are still confused about which one to buy, please share your queries in the comments, and I or someone from my team will be happy to help you.
Written By – Ayush Sharma, Edited by Kanuj Sharma.
